Job Description Department: Nursing Title: Education Office Secretary
Reports to:
Education Team, Education Manager and CNO.
Accountability:
Job summary:
The position of Education Office Secretary exists
to help the Education team in planning, organization and follow-up. Coordinate with Education Team to ensure
all policies, programs and practices are implemented and effectively utilized by
management of all nursing departments. Ensure that requirements of JCI are covered and update.
Responsibilities and duties:
·
Due diligence
of all documents, foreign nurse’s contracts, purchase requisitions, purchase orders,
E-mails forwarded to Education department for approvals by ensuring that all company
mandated policies and procedures have been adopted.
· Coordinate the initial
interview of candidates for nursing positions with Education Team.
· Organize HN, nursing leadership
meetings; follow up the implementation of the recommendations by the end of the
meeting.
·
Make the
invitation, take the minutes of the leadership committee and send the record of
the committee to the concerned employees and quality department.
·
Archives
all documents and files related to the management of Education office.
· Fosters team spirit by listening to and attending
the needs of the nursing staffs; developing cooperative relationship with the whole
nursing department.
·
Replace the
executive secretary of the nursing office in her absence.
· Handover penalties, warning letters and all related
nursing office and education department to H.R department with keeping a register
of all document handover.
· Participate in quality
systems and projects.
Management Responsibilities:
·
Oversight of Education
office.
·
Due diligence of documents
and processes on behalf of Education Department.
Competency:
·
Education:
Bachelor of commerce.
· Experience: Experience: 2 years’ experience as a secretary.
·
Training:
Microsoft Office, internet
and Adobe Photoshop
رأيك يهمنا