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Job description for Education Office Secretary

Job Description      Department: Nursing        Title: Education Office Secretary

Job description for Education Office Secretary

Reports to:

Education Team, Education Manager and CNO.

Accountability:

Education Manager.

Job summary:

 The position of Education Office Secretary exists to help the Education team in planning, organization and follow-up. Coordinate with Education Team to ensure all policies, programs and practices are implemented and effectively utilized by management of all nursing departments. Ensure that requirements of JCI are covered and update.

Responsibilities and duties:

        ·       Due diligence of all documents, foreign nurse’s contracts, purchase requisitions, purchase orders, E-mails forwarded to Education department for approvals by ensuring that all company mandated policies and procedures have been adopted.

         ·       Coordinate the initial interview of candidates for nursing positions with Education Team.

        ·       Organize HN, nursing leadership meetings; follow up the implementation of the recommendations by the end of the meeting.

        ·       Make the invitation, take the minutes of the leadership committee and send the record of the committee to the concerned employees and quality department.

          ·       Archives all documents and files related to the management of Education office.

·       Fosters team spirit by listening to and attending the needs of the nursing staffs; developing cooperative relationship with the whole nursing department.

          ·       Replace the executive secretary of the nursing office in her absence.

·       Handover penalties, warning letters and all related nursing office and education department to H.R department with keeping a register of all document handover.

·       Participate in quality systems and projects.

Management Responsibilities:

          ·       Oversight of Education office.

          ·       Due diligence of documents and processes on behalf of Education Department.

Competency:

·       Education: Bachelor of commerce.

·       Experience: Experience: 2 years’ experience as a secretary.

·       Training: Microsoft Office, internet and Adobe Photoshop

Skills: Good team work - Effective Communication skills and willing to learn the latest technologies –Multilingual.
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